2007 AGM
Rangatira Alpine Sports Club (Inc)
Minutes for the 49th Annual General Meeting
Held at Remuera Golf Club, on the 4th March 2007
Present
32 members as per the attendance register.
Life members: R Pye
Members: P Oosterbaan, T Oosterbaan, M Oosterbaan, V Papesch, D Papesch, B Sullivan, J McCurran, J Wimsett, J Wimsett, L Baker, D Weavers, P Clemow, B Herbert, S Herbert, M Hyams, D Hyams, A Hyams, J Hyams, D Hyams, R Yallop, B Wiseman, K Wiseman,
L Montgomery, G Montgomery, G Rees, R Sisam, N Tribe, S Waugh, P Larkin, J Moses, M Moses.
Apologies
B Worthington, T Worthington, D Yallop, I MacPherson, B MacPherson, A Haynes, A Haynes, D MacPherson, J MacPherson, P Boberg, P Boberg, A Pickford, G Nicolson, C Smith, M MacDougall, M Urquhart, R Wimsett, L Clemow, T Plank, C Plank, G Ashby, J Ashby, S Beuvink, M Beuvink, A Hauter, J Neale, J Baker, S Stewart, N Price, R Price, A Worger, P Worger, D Crawford, N Crawford, C Dempsey, D Yallop, B Chambers, S Chambers, B Strevens, D Strevens.
Obituaries:
Bernie McGivern (Life member) Barbara Urquhart.
Minutes of Previous Annual General Meeting 7th April 2006
Taken as read and accepted as a true account of the meeting.
Moved M Hyams Seconded G Rees
Carried unanimously.
Matters Arising
Sewage Tanks:
Q. B Wiseman Update re sewage tanks requested.
A. Pieter Oosterbaan Two sewage tanks were removed in 2006 and holes filled in.
Presidents Report
Taken as read.
Moved B Herbert Seconded B Ferguson
Carried unanimously.
Matters Arising
Working Parties:
Iwikau to be held soon. Co ordinator Roger Wimsett.
Turoa late May early June. Co ordinator John McCurran
Treasurers Report and Annual Accounts
Taken as read.
Moved J Wimsett Seconded B Wiseman
Carried unanimously.
Changes affecting the financial situation of the club in the forthcoming year.
(1) Commitment to Turoa Extensions
(2) Restructure of certain memberships (Young Adults)
(3) Slight charge in tariffs 2007
V Papesch showed a detailed visual financial presentation to all members.
Club revenue Subscriptions / Raffle / Grant Lion Foundation
Clubs financial position Bank overdraft reduced by $38,375 to $59,921.
Big area of expense Power / Insurance / Bank Fees
Future expenses Turoa Extensions
Tariff Increases Adult w/e $28.00 up to $30.00 Adult mid/w $17.50 up to $20.00.
Guest Rates To decrease due to survey results received from members.
Marketing Focus on increasing mid/w occupancy
Surplus - $29,000 over our fixed costs
Lodge Operations Turoa in profit Iwikau expensive lodge to operate.
Turoa Extension Costs have come in at $15,000 more than expected at this time last year. This difference is due to increases in the building industry.
B Sullivan acknowledged the efforts of V Papesch and thanked him for a great presentation.
Questions put to Vincent Papesch:
Q. B Wiseman Explanation for the increases in food costs.
A. V Papesch 2005 per head $5.40 2006 per head $5.43 making a slight increase of $0.03 per head.
Q. B Wiseman Explanation for the high power costs.
A. V Papesch We have a very expensive line rate charge at Whakapapa. It is costing us just under $500.00 per month in line charges whether we are in residence or not. We have received notification from the lines company that they are going to change the way in which they charge us. We havent yet investigated what the benefit from these changes will be. We are not alone we have had emails from other clubs concerning the high power charges on Whakapapa side. One of the reasons is that we share a transformer with 4 other clubs and that transformer we think is over capacity. We have tested it we think we can get away with a lower fuse. It is going to take us 2 years to prove it to the power company.
Not in accounts: We received an offer for our shares with KCE (unaware we owned) and that offer was just on $15,000. Recommended that we dont accept this offer as a higher offer is due in the near future.
Q. N Tribe Will it be possible to have mid week guest bookings confirmed immediately.
A. P Oosterbaan Yes all midweek guests will be confirmed on receipt of monies and booking form.
Q. G Montgomery Do we have more capacity at one or other of the lodges given demand.
A. V Papesch We have more capacity at Turoa due to the number of beds.
Q. G Montgomery Given the number that wish to go to Iwikau verses the number of people that wish to go to Turoa. Clearly more want to go to Turoa by the income we are receiving but percentage wise have we got more capacity at Iwikau or Turoa. One must be more popular than the other.
A. V Papesch If we look at the stats in 2006 we had an occupancy ratio of 46% at Turoa and 47% at Iwikau.
Q.G Montgomery They are pretty even in terms of popularity but obviously Turoa had the greater income because it has more bed space so therefore my next question how much debate has the committee given to the possibility of doing a fee differential between the two lodges given the clear differential of expenses.
A. V Papesch I did open with saying that the committee had decided not to differentiate between the two lodges in the terms of rates.
A. P Oosterbaan We are concerned that this would spilt the club in two and we want to keep it as one club. We certainly make more money out of Turoa and it goes to subsidizing Iwikau but we would like to keep it as one club with two lodges. As soon as we start to differentiate between the lodges it is going to open up all sorts of problems.
Comment. J Moses We traditionally go to Turoa as it is easier with not having to drive up and then walk to the club and if you analyze it more mature people and those with young families you may see a drop off of these members.
A. P Oosterbaan It would be Turoa that would drop its tariff rate and Iwikau would increase if you are looking at it on a financial basis.
Q. G Montgomery I wonder how strongly the committee debated this as there is a clear argument that there should be a dollar differential. You have people who want to go to a specific lodge.
A. P Oosterbaan As a committee we are in favour of keeping it as one. We are not having trouble with bookings at Turoa.
Comment. B Wiseman If you differentiate all you are going to do is complicate the booking officers job.
Comment. V Papesch Most of the additional income that Turoa has received this year is as a result of School party bookings which pay quite a high rate. The average bed nights spend at Turoa was $29.00 verses Iwikau at $23.00 so averages bednight spend was much higher at Turoa so that says 3 things (1) Summer income at Turoa (2) School party bookings that Iwikau didnt get last season. (3)Turoa has extra capacity so we are able to accommodate more guests.
Comment. M Moses I think that once we start to split the lodges then you loose some of the club feeling. I think that we want to make the club as strong as we possibly can by encouraging everybody to go. Sometimes due to one lodge being full you have members having to go to the other so they should be even tariffs.
Comment. V Papesch I think that the booking officer can confirm that both lodges were almost full to capacity last season on the weekends. Mid week outside of the school holidays there were beds available at both lodges.
Q. M Moses Does the timing of school exams with the teenagers impact on the occupancy of members using the club midweek?
A. V Papesch We havent analyzed so much the demographics of who has been going but we certainly got from the survey that the 45 plus age group should an interest in going mid week. Particularly the 55 plus age group and not only themselves but the ability to take guests at reasonable prices thus the reason for lowering the guest rate. For those who have a pricing issue and they have the availability to go mid week hopefully we are offering what they want.
Q. J Moses Can you advise what the income is for the out of season period (summer).
A. V Papesch Not a great deal.
A. P Oosterbaan Very little at this point and we need to build on that because you can only go so far at trying to run the club on a four month of the year income and that is a big motivation for the Turoa addition to get some extra space and some storage for mountain bikes etc because Turoa is going to be the lodge that will be a lot easier to rent out in the summer time but long term we need to get income from the summer period. We have eight months of the year where we are basically not receiving any income and any money we get out of that period is money for nothing really.
Comment. J Moses we have used the club a couple of times but I thought that it would have had a great appeal for school groups, church groups, women wanting to get away from their husbands and trampers.
A. P Oosterbaan We are properly struggling with marketing it a bit. We have talked about this for a couple of years now and havent done anything about it as we are not quite sure what to do and it is going to come up again under general business as we want to talk about summer
time usage of Turoa.
Motion
J Moses commended V Papesch for his presentation of the accounts.
Moved J Moses Seconded B Sullivan
Appointment of Auditor
Mr M I Holland to be re appointed as auditor for the ensuing year.
Moved B Wiseman Seconded B Sullivan
Carried unanimously.
Election of Officers and Committee
Nominations Received and Accepted:
Pieter Oosterbaan President
Barney Sullivan Vice President
Vincent Papesch Vice President - Treasurer
Linda Baker - Secretary
Trish Oosterbaan - Club Captain
Committee Nominees:
Chris Smith, Jan Baker, Noel Price, Rob Yallop, Steven Stewart, Mike Hyams, John McCurran, Roger Wimsett
General Business
Survey Power point display of results given by Rob Yallop.
Open discussion held on points as they arose during display.
Outcome: A trial of a nominal amount of bedding to be made available at Turoa lodge. The bedding to be hired out to guests or groups using the lodge.
Turoa Extensions - Work started in February. Due to finish in late May or early June.
Summer Committee - M Moses and P Larkin have offered their assistance in forming a group of members interested in the summer usage. They intend to look at what activities are available around the area and put together a calendar of events. The club would like to be able in the future to place a summer custodian in residence thus making it easier for access (no keys required) by our members. The ladies plan to call a meeting of interested parties and will report back to the committee.
Pieter Oosterbaan declared the meeting closed.
The meeting closed at 9.04 pm
Posted by Rob Yallop on 29 May 2007 at 02:44 PM