DEFINITIONS

For the purposes of these Rules the following interpretations shall apply:

 

“Guest” shall mean any person who is not a Member of the Club but who is staying at either of Iwikau or Turoa Lodge as a Guest of a Member.

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“Member” shall mean any Member who has paid their annual levies and whose Membership falls under the following categories of Membership: Life, Foundation, Ordinary, Junior, Honorary and Associate Member.

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“Senior Member” shall mean any of the following: Life, Foundation, Ordinary, Honorary and Associate Member.

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“Sponsor” shall mean a Senior Member of the Club who at the request of a Junior Member’s parents or guardian has agreed to accept responsibility for that Junior Member while the Junior Member is staying at either of the Club’s lodges.

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Where the context requires or admits, words importing the singular shall import the plural and vice versa.

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Where the context requires or admits definitions used in these Rules shall have the same definitions as those defined in the Club’s Constitution.

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Lodge Rules

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1. Lodge Officers may be appointed as needed (e.g., in the Custodian’s absence) to assist with lodge operations. All occupants must comply with the instructions and requests of the Custodian or Lodge Officers.

2. Keep noise to a minimum in bunkrooms after 8pm to ensure a peaceful environment for all occupants.

3. Only qualified individuals, with express permission from the Custodian, Club Maintenance Officer, Lodge Captain, President, or Lodge Officer, may work on electrical, gas, or water installations. Supervision by a qualified person is required if needed.

4. All lodge occupants must undertake assigned duties and comply with the Custodian’s decisions regarding duty allocation.

5. Leave bunk rooms clean and tidy by 4pm on the day of departure. Remove pillowcases and place them in the laundry before leaving.

6. The Club is not responsible for personal property left at the lodges. Unclaimed property after six months will be disposed of at the Club's discretion, with no liability for any loss incurred by the owner.

7. Acts of violence, threats, or wilful damage will result in the individual being asked to leave the lodge by the Custodian or a Committee Member.

8. Violations of these rules may result in disciplinary action by the Committee in accordance with the Club Constitution.

9. Ensure all doors are locked after 9pm and in the morning by the last person leaving the lodge. The Custodian may adjust this requirement as needed.

10. Children under 3 years of age are not permitted to stay at the Iwikau lodge.

11. Smoking and the use or possession of illegal substances are prohibited in all parts of the lodges. Eating or drinking alcohol is not allowed in the bunkrooms.

12. Junior Members are not permitted to possess or consume alcoholic beverages unless in the presence of their parent or guardian.

13. Possession of guns, dangerous weapons, ammunition, incendiary devices, or fireworks is strictly forbidden for all Members and Guests.

14. No pets are allowed to stay at club premises to ensure the comfort and safety of all occupants.

15. These rules will be reviewed periodically to ensure their relevance and effectiveness. Members will be informed of any updates or changes.

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General Code of Conduct

 

All members must agree to abide by the Code of Conduct, acknowledging that any breach may result in disciplinary action as per the Club’s Constitution, Rules, and Policies. This Code of Conduct applies to all club members, guests, and participants in club activities. Members should adhere to the following standards during any club gatherings or activities.

 

1.   Respect and Dignity - Treat all members with respect, dignity, and worth, fostering a positive and inclusive environment.

2.  Fairness and Honesty - Be fair, considerate, and honest in all interactions with members.

3.  Professionalism and Responsibility - Maintain professionalism and accept responsibility for your actions, ensuring they align with the club's values.

4.  Compliance - Operate within the framework of the club's Constitution, Rules, Policies, Procedures, and those of any governing bodies.

5.  Abuse and Language - Refrain from any form of abuse or the use of obscene language towards members.

6.  Harassment and Discrimination- Refrain and avoid any form of harassment, discrimination, or victimization of members, promoting a culture of inclusion.

7.   Club Interests - Actively promote and support the interests and reputation of the club.

8.  Safety - Ensure a safe environment for all activities, adhering to relevant club policies.

9.  Media and Communication - Do not provide comments to the media on behalf of the club unless authorized. Avoid publishing or posting negative comments about the club in any media, both printed and digital.

10. Representation and Conduct - Conduct yourself in a manner that reflects positively on the club, its members, the committee, and its sponsors.

11.  Duty of Care - Recognize and uphold a duty of care to all club members, ensuring their well-being and safety.

12. Inclusivity and Diversity - Embrace and promote inclusivity and diversity within the club, ensuring all members feel welcome and valued.

13. Enforcement and Review - Breaches of this Code of Conduct will be addressed as per the club's disciplinary procedures.

 

This Code of Conduct will be reviewed regularly to ensure its relevance and effectiveness.

By adhering to this Code of Conduct, members contribute to a respectful, safe, and enjoyable club environment.

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Scholarship Participation

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1. Scholarship is available to junior club members on application and acceptance by the committee

2. For any given year, Scholars will be chosen so as to try and get ages as close as practical to each other

3. It is compulsory that each Scholar has a parent or guardian accompany them

4. Scholarship may be held at Whakapapa or Turoa

5. Scholarship is normally held in the first week of the September/October school holidays at Ohakune.  Scholars are expected to arrive on Friday night so that they can ski on Saturday and Sunday with the organiser.  This gives the organiser an opportunity to assess the Scholars to ensure that they are all capable of participating in the ski school lessons

6. It is intended that there be 5 days of lessons, being the Monday to Friday of Scholarship week, depending on conditions.  Bookings are made with the Whakapapa or Turoa Ski School.  It is important that the group stays together for ski school lessons

7. The club pays for instruction and accommodation for the Scholars on Monday to Friday

8. At the end of the week the instructor is asked to choose the most improved Scholar; a trophy is awarded to this person.  There is a trophy for both a skier and a snowboarder

9. Also at the end of the week, the Scholars vote for the person they think was the best Scholar in terms of attitude and effort.  There is a trophy awarded to the person with the most votes.  In the event of a tie, a run-off should be held between those Scholars who are tied.  If there is still a tie, the organiser should cast the deciding vote

10. The following safety rules must be followed by Scholars:

    1. Do not enter lift queues at speed

    2. Take notice of safety ropes and signs

    3. Must have available and wear appropriate clothing for the conditions

    4. Must not put pears under pressure to carry out dangerous activities or actions on or off the snow

    5. Notify a person in charge if their plans differ from the rest of the group or if they differ from what has been told to them by a person in charge

    6. Follow Ski Area notifications and rules and any Lahar or other warnings

    7. Help as required or requested by person in charge

    8. Follow all guidelines and directions from the person in charge associated with food, behaviour, location and safety directions

    9. Must respect their own abilities and stay within them.

 

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Complaints Process

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We’ll always do our very best to get things right, however, sometimes things do go wrong – so when they do, we want to resolve the problem as quickly as possible. If you are unhappy about some aspect of our service and wish to make a complaint please email the relevant committee member.

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By order of the Committee

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These rules apply as at 1 April 2021 and may be updated at the discretion of the committee.